Paying Your Employees
There are several convenient ways to process your payroll. Select the method that best fits your needs.
Phone - PayPlus will take your payroll data over the phone each pay period.
Internet - Our web based payroll management is available 24/7. It can even be accessed while you're on vacation via any internet connection. This popular product allows the client to add new employees, submit hrs, make employee changes and have access to several reports on demand, all at their convenience. In addition, the employees can access the Employee Self Service site to view and print their own pay stubs.
Fax - Submit your payroll using a customized worksheet and simply fax your completed worksheet to PayPlus.
Pay Cards - A new innovation in payroll technology offering clients the ability to pay employees without paper checks. Used like a debit card and refillable the money is transferred via ACH to employees pay cards each period. This product is now being utilized by employees to provide funds to college students, and family members abroad.
Time Clock Interface - Especially effective for larger clients, or clients with employees in remote offices. Hours can be entered remotely or via an installed time clock at your place of business. Designed with everyday people in mind; it saves both time and money because it eliminates the need to calculate time cards or collect data.
Portable Time Clocks can even be installed in vehicles to obtain detailed job cost analysis.
Imports Into QuickBooks and Peachtree General Ledgers - No manual entries needed by the client. Our software creates a file which imports the payroll data easily into Quickbooks and Peachtree.
Standard Laser printed checks - Include watermark, color-fading ink and MICR encoding. The check format with enhanced safety features is designed to provide your employees with complete information to help limit payroll information requests. We can even customize our checks with your company logo!
Direct Deposit - Allows your employees to elect to have their paycheck electronically deposited into their checking and savings accounts. Direct Deposit is also a great tool for budgeting and provided FREE to PayPlus clients.
Workers Compensation Program
PayPlus has teamed up with two of the nation's leading writers of Workers' Compensation coverage. The Hartford and Intego can provide you with an effortless, accurate and affordable solution to Workers' Compensation insurance. Located in Connecticut The Hartford is the 3rd largest small business insurer with an A+ A.M. Best Rating. They write in excess of $2 billion in small business insurance. Intego just recently joined this program and are often able to write higher risk companies that in the past had been unable to utilize the pay as you go option.
What this means to you
- Pay as you go eliminates large down payments (normally 25 - 30% of policy annually)
- Eliminates finance charges and billing fees
- Eliminates late fees
- No monthly checks to write
- No anticipated audit adjustments
- Better cash flow management
How does it work?
Workers compensation is required by state law in all states (except Texas and New Jersey). It provides compensation for workers who are injured or become sick on the job in the course of employment.
Pay as you go workers compensation insurance is calculated on your actual payroll and adjusts each pay period as your payroll changes. The premium is drawn directly from your account and clients are notified of the withdrawal 2 days prior to the ACH date.
There is NO cost cost to the program. This product is especially helpfull for seasonal businesses, businesses with a large number of employees, or with fluctuating payroll costs.
Time Clock Interface
Our Time Clock is easy to set up - just plug it in. It’s also easy to use; just punch in and out with the push of a button, the swipe of a card, or over the phone. There is NO software to install, simply view, edit, and run reports using your web browser. Our web-based server automatically does all the collecting, calculating, processing, and reporting in an effective and efficient manner.
With our electronic time clock system, the hassle of collecting time cards, adding hours, and submitting them to your payroll professionals is eliminated.
Because our electronic time clock's built-in modem automatically sends employee punches over the phone line, you can handle payroll without ever leaving your desk.
Our advanced electronic time clock connects to the telephone line and transmits employee punches to your payroll professionals automatically. It's the simplest alternative to laborious time card calculation.
Studies have shown that automated payroll calculation cuts preparation time by up to 80%, saving you time and money.
Our automated timekeeping system is designed for the small to mid-size business. Our products and services are reasonably priced because we understand that there is a need for a cost effective time and attendance service. We offer proven brand-name equipment, FREE upgrades, and FREE daily e-mail reports.
Click here for a full demo and training on our time clock product.
Section 125 Plans: HSA, HRA and FSA
PayPlus is pleased to now offer reasonable priced Section 125 Plans for the small to medium sized business owner.
The IRS Code has numerous pre-tax provisions designed to help employers provide benefits to their employees. This saves the employee approximately 30% on their taxable income, and the employer realizes a reduced matching payroll tax savings of approximately 8%. Everybody saves money!
To take advantage of these tax deductions, the IRS requires that the employers provide a written plan document and ERISA law requires that the employee receive a summary plan description (SPD) explaining the new benefits.
Plans can be HSA (Health Savings Accounts), FSA (Flexible Spending Accounts), or HRA (Health Reimbursement Accounts).
IMPORTANT: Many small employers take insurance premium and medical expense reimbursement deductions without formal Plan Document and Summary Plan Descriptions as required by the IRS Code. The penalty for non-compliance may include disallowance of all deductions, and payment of interest and penalties.
To choose a plan today go to: www.FlexAffiliates.com/plan/PayPlusLLC
Human Resource Solutions
PayPlus offers a comprehensive and cost effective customized support service for all your Human Resource Needs. You now have access to an online HR Support Center for all your employee relationship needs. Even with an in-house HR staff, this web based support center can enhance access, reduce labor costa and add value to your current HR services.
This product offers a wealth of information to the small to medium sized business owner and limits liability and exposure with your employees.
With HR AnswerLink from PayPlus your HR Tools and Resources Include:
- Employee Handbook - Downloadable and customizable
- Job Descriptions - Cataloged to help organize and hire employees.
- HR forms including performance, hiring and terminations
- Employee letters - Library of business forms
- Books and Training Manuals
- Q & A Database - Hundreds of questions answered by pros
- Federal & State employment laws - Written in easy-to-understand terms
PayPlus provides a reliable place to turn with your HR questions and issues. Ignorance is not bliss! Since 1995 there has been a 2000% increase in employment ligitation which has resulted in $200,000 average court settlements for employers. The average cost to litigate an employment issue is $50,000. Protect your business from costly lawsuits and audits!
Employee Benefit Services
Whether you are just starting the process of creating a benefits package for your employees, or re-evaluating your current offering, Sheila McCarthy can help simplify the complicated and do the leg work for you. Sheila finds the best carriers at the most aggressive prices in Employee Benefits packages.
All the major health insurance carriers are available, as well as life insurance, long term care, disability and dental. There are occasions when you can add value to your employees at no added cost to you?
Health Insurance Carries include
- Blue Cross Blue Shield
- United Health Plans
- Harvard Pilgrim
- Tufts Health Plan
- Health New England
- Neighborhood Health Plan
- Fallon Community Health Plan
Life Insurance with ING
Long Term Care with John Hancock
Dental Insurance thru the health insurance carriers or Careington International or Mega Life
Sheila can provide services to any size business. She is committed to service and highly skilled and knowledgeable in her field. Sheila can help you determine the most supportive employee benefit package that works with your company's budget.